What is an Audit
Auditing is at the heart of the quality improvement process as it is the mechanism by which the organisation assesses its compliance and achievement against set requirements and performance goals.
The Audit register allows users to:
- Schedule audits - Create a schedule of internal and external audits, evaluations and reviews.
- Track an audit status - Staff are sent a link to the task and can download the audit tool they need.
- Link to improvement - LOGIQC converts audit findings into improvement actions and users can attach audit reports.
Scheduling an Audit
- Click on registers and select audit.
- Click add.
- Complete the required fields. (see below for more details)
- Click Save as Draft or Save.
Enter the title of the audit.
Select the type of audit to be conducted. Examples of performance audits include: program or service delivery evaluations and the effectiveness of improvements. Examples of compliance audits include: WHS audit or internal financial controls audit.
Select if the audit is being conducted internally (by staff) or by an external entity.
If the audit tool has been uploaded as a template to the document register, select the document from this list. A hyperlink to the audit tool will then be provided on the action form for with the task to carry out the audit. (see example image below)
Instructions for Action Officer
Enter the instructions for the action officer relating to how to carry out the audit. It is recommended that the instructions include:
- Details of how the audit should be conducted
- Requirement to upload the audit report to the Quality Records register
- Create related improvements using the Related item feature.
Select the staff member to carry out the audit. This can be yourself.
Select the staff member who has the authority to approve the audit once complete. Only people with approving officer system permission levels are able to approve items.
Related work area
Select the work area that the audit most relates to.
Meeting to monitor task
Select the staff team responsible for monitoring the audit.
Enter the number of days the action officer will need to conduct the audit. This will determine how many days before the deadline the action officer will receive the task reminder.
Enter the number of days the Approving Officer needs to check that the audit has been completed satisfactorily.
Click on edit schedule.
Select the relevant recurrence pattern. Tip: for a 6-monthly audit, select monthly and enter ‘6’ for every six months.
In ‘next occurrence end date’ select the date that the first audit should be approved by.
Tip: It should be the same as the date set in the recurrence pattern.
Note: If the 'Draft forms' feature is activated in your system you will have a 'Save as draft' option. Selecting this option will place the item in the Draft tab and an action to complete the task will not be created.
Action or Approval officers cannot be assigned if saving the form as a draft.