Recommended Implementation steps

  1. Users:  Nominate super-users and system administrator
  2. System setup:  Review and update drop-down menus 
  3. Contacts register:  Add staff users to the Contacts register. This requires reviewing and deciding on staff user permission levels and standardised usernames for log-in.
  4. Meetings register:  Schedule task monitoring staff meetings.
  5. Document register:  Upload policies, procedures, forms, templates, audit tools, organisational chart, job descriptions, strategic plan, etc. Before uploading documents, it is important that a standard document footer has been established. Certain styles may be required for compliance with standards.
  6. Contract register:  Upload contracts, MOU’s, lease agreements, supplier agreements, Insurance policies to the Contract register.
  7. Compliance register:  Create related compliance tasks to contracts and agreements. Schedule other compliance tasks eg. critical payments, internal and external reporting, program management and asset maintenance.
  8. Quality Records register:  Upload existing audit reports and critical records relating to quality assurance, certification and accreditation.
  9. Audit register:  Schedule audits and evaluations for reviewing quality, performance and compliance.
  10. Contacts register:  Create business contacts and suppliers on the Contacts Register.
  11. Training and licensing registers:  Schedule mandatory training, licensing and credential checks.
  12. Suppliers register:  Review and approve preferred suppliers.
  13. Incidents, Feedback, Repairs and Improvements registers:  Consider what goes in to the system, approval pathways and business rules for use.
  14. Internal training:  Provide staff training on reporting items into the QMS.
  15. Monitoring:  Use the Quality Agenda Report at staff meetings to monitor and tasks and issues in the system at the team level.
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